Video Transcript

00:00
Welcome back to Callahan’s
00:02
Corner where you ask the
00:03
questions. We had some live
00:04
right here on Facebook. So, I
00:05
had a question submitted
00:06
earlier this week on Mike. How
00:08
do I go out and create a
00:10
standardized estimating process
00:11
in my business? So, after
00:13
working with hundreds of
00:14
businesses in all different
00:16
services industries, there is
00:18
one commonality that most
00:20
business owners want to
00:21
basically get what’s in their
00:22
head and into a software system
00:25
or a program to actually go out
00:26
and standardize your estimates
00:27
and actually be able to
00:28
delegate or if they’re doing
00:29
the estimates themselves, they
00:31
want to be able to take the
00:32
emotion out and predict
00:35
predictable profits with a
00:36
budget of time. So, I’m going
00:38
to be going live later today at
00:40
3 PM Eastern right here where
00:41
you’re watching to actually
00:43
lift the hood and show you how
00:43
to actually do this 100% but I
00:45
want to kind of address the
00:47
question and then at 3 PM
00:49
Eastern, uh I’m going to go
00:51
live and work on it Wednesdays
00:52
and actually show you how to do
00:54
this but before we actually
00:55
break it down, the things we
00:57
need to look at first is a
00:58
mindset Does the owner
01:00
estimator actually want to get
01:01
out of his or her own way and
01:03
get what’s in their head on
01:04
paper. So, there’s going to be
01:06
a two to three step process
01:07
that I recommend using. First
01:10
thing is we want to get an
01:10
Excel sheet or Google sheet or
01:12
something like the simple
01:14
growth blueprint. I’m going to
01:14
show you that later today but
01:16
the idea is we take what’s in
01:18
your head and we base it on a
01:20
production rate, square foot,
01:22
linear feet, number of units if
01:24
we don’t know that number,
01:25
we’re not comfortable yet with
01:26
that number. we’re going to
01:27
base it on the number of
01:29
minutes or hours. So, we like
01:30
to call it estimating. we guess
01:31
how long it could take based on
01:32
our experience but some emotion
01:33
be tiled in there. So, we’re
01:36
going to go in that methodology
01:38
of setting a minimum price to
01:39
show up. So, maybe a minimum
01:42
price for lawn mowing is $50 to
01:43
show up or minimum for home
01:45
cleaning is $150 and that
01:47
covers a certain amount of
01:48
minutes or hours or square
01:50
footage. I’m going to recommend
01:51
we do the square foot
01:52
production rate and the hours
01:54
and minutes side by side so we
01:55
can start to feel comfortable
01:57
with it because the worst thing
01:58
you can do is if you have a a
01:59
profitable business and you’re
02:00
doing good, we’re doing really
02:01
well. We want to be able to
02:03
standardize it so we can
02:04
compare the production rates to
02:05
the guessing the guess of how
02:09
many time, time you think it’s
02:10
going to take based on your
02:11
experience. So, I’m going to
02:12
break it down later today on
02:15
Wednesday. work on it
02:16
Wednesdays and break this down
02:17
but before you get in there,
02:18
start thinking about all the
02:19
services you do and could you
02:21
based on your experience plug
02:23
in how many minutes or hours to
02:24
perform that job and then in
02:27
addition to that, can you uh
02:30
associate a square footage or
02:31
linear link or number of units
02:32
small, medium, and large to
02:34
that and we’re going to show
02:35
you how to compare those two
02:36
and create a way to input the
02:38
data through your mobile phone
02:40
or tablet pump into a software
02:42
system and then have the
02:44
software not emotionally give
02:45
you a price, a budget of time,
02:47
how long it should take and it
02:49
cost before doing profit and
02:51
then, once that’s in there, how
02:52
to actually track the start and
02:53
stop times for your cruise. so
02:55
we can not emotionally go in
02:57
and make sure that we are
02:58
actually hitting our hourly
02:59
goals as far as revenue and
03:00
production on site and off
03:02
site. So, the non billable
03:04
drive time or shop time will
03:05
absolutely erode your bottom
03:07
line profits. So, we want to be
03:08
able to track those and I’m
03:09
going to show you how to do
03:10
that on today’s workout
03:11
Wednesday at 3 PM Eastern right
03:13
here on this Facebook page that
03:15
you’re looking at. So, Join me
03:18
at 3 PM Eastern today. Uh
03:19
myself and Dylan from the
03:20
Simple Team. We’re going to
03:21
break this down. We’re going to
03:22
do time based estimating,
03:23
production based estimating and
03:25
then, how do you drive that
03:26
time based estimating right
03:27
into a production rate based
03:29
estimating system and how do
03:30
you report out on it to know
03:32
what you’re producing? So, in a
03:35
mowing example, maybe the
03:36
production rate for a
03:37
Twenty-one-inch push mower or a
03:39
thirty-six or forty-eight
03:40
versus sixty. Maybe you have a
03:42
property that multiple pieces
03:43
of equipment are running out
03:44
and we want to be able to
03:45
calculate the production rate
03:46
for the mowing, edging, and
03:48
blowing for each one of those
03:49
areas. So, I’m going to show
03:50
you how to do that not
03:51
emotionally through production
03:52
rates and then how to evolve
03:53
that production rate. If you’re
03:54
not comfortable with an
03:55
industry standard or you just
03:57
don’t know, maybe your market’s
03:58
different, That’s what I hear.
03:59
My market’s different. It
03:59
doesn’t work in my market.
04:00
Well, I’ll tell you, this works
04:02
in any market. We’ve done this
04:03
with hundreds of companies but
04:05
we need to start to change the
04:06
mindset before we get on at 3
04:08
PM Eastern and work on it.
04:09
Wednesdays, start thinking
04:11
about your core services and
04:12
how we can apply a minute or
04:14
hour threshold to it with a
04:16
minimum price and then what is
04:18
the quantitative data that
04:21
we’re pulling in square
04:22
footage, linear feet, number of
04:23
shrubs, small, medium, and
04:24
large and then I’m going to
04:24
show how to put this all
04:26
together in a system and then
04:27
report out on it and then buy
04:31
getting your team to have buy
04:32
in for production and and
04:34
quality standards. So, we’ll
04:35
see you at 3 PM Eastern today
04:37
right here on this Facebook
04:38
page. Work on it Wednesdays,
04:40
Mike Callahan and Dylan
04:41
Rothenberg of the Simple Go
04:42
team breaking down seven figure
04:44
business strategies for you to
04:46
go out and take your life back
04:47
from your business and scale
04:48
and be able to delegate things
04:50
as estimating with confidence
04:51
and profitability. Bottom line,
04:53
we’ll see you in just a short
04:55
couple hours here at 3 PM
04:56
Eastern on this Facebook page.
04:58
We’ll work on Wednesdays