Hey, Mike Callahan here with a first video of many that’s coming in on how to be an absentee owner, and basically be able to leave your business for 30 days in the 30-day business challenge. First thing we’re going to be talking about is centralized documents. So, no matter the software you’re using to schedule, bill, or route your lawn care or home cleaning company, centralized documents are one key to success. And one way to tackle this that I highly recommend is using G Suite for Business. So, Google has a platform, I believe it’s between 5 to $6 per user, but it gives you, the business owner, to have a Cloud-based document solution. So, very similar to Microsoft Word or Excel, Google has their own version, but the benefit is it’s Cloud-based. Anyone can access it from anywhere based on permission settings. And as well as if a Google Sheet, basically their version of Excel, allows multiple people to work in the same document without overwriting each other, or even in their version of Microsoft Word, which is Google Documents. But I’d recommend using this because it’s going to give you a centralized document place to create basically documents with text, basically, their version of Excel, forms, and a multitude of other things that are Cloud-based and multiple access. The other key thing is we can tie in their Gmail system, and by doing so, we can get an email address from your web domain that’s all controlled in one centralized place. So, if we have to end up firing someone, we end up hiring someone. The business owner doesn’t have to be there to set it up, and they can set up remotely or they can give their admin or virtual assistant or VA access to do that. So, this is one great way to have standardized information inside the company no matter where you’re at, whether it’s on your phone, your laptop, virtual assistant across state lines. So, one of the first steps I’d recommend creating an absentee owner in the 30-day challenge is creating centralized documents through a product like G Suite for Business. Very inexpensive. You can restrict what people see and what they don’t. Maybe you have a vendor that you want to share a sheet with so they can give you updated pricing for materials and products for the year. So, you can share with those documents outside of people in your organization as well. So, first tip to centralize your documents and become an absentee owner, to be able to walk away from your business for 30 days at a pop, is using G Suite for Business to create a centralized place for your text documents, your spreadsheets, which is basically their version of Excel, utilizing forms, tying in your email, and then the ability to, once you start using the email, as you add or subtract people, we can suck the emails from people that may be leaving, whether they got fired or quit, back into the system; they can be redirected to other people in the organization. So, we never lose those documents as people come and go with the business. We’ve created a centralized knowledge database, as well as document database. So, any comments or questions, drop them below. Want to say, “What’s up” to Chris Baker. What’s up brother? And we will talk to you guys tomorrow with the next installment of how to create an absentee owner situation to leave your business for 30 days, and let it run the same way it does with you, or maybe even better if you’re the bottleneck to success.
Centralized documents ( 30 day business challenge, absentee owner) find info here: https://gsuite.google.com/solutions/
Posted by Mike Callahan On July 2nd, 2019